Accounts Receivable Associate

Elk Grove Village, IL Office

Date Written:             August 15, 2022

Division:                    Finance Division, Accounting Department

Location:                    Elk Grove Village, IL Office

Supervisor:                Assistant Accounting Manager, Elk Grove Village, IL

FT/PT:                        Full-Time, 35 hours/week

FLSA:                         Non-Exempt

Responsibilities:

Shibaura Machine Co., America has been an Illinois corporation since 1975, and is a wholly owned subsidiary of Shibaura Machine Co., Ltd., a premier manufacturer of a variety of high-quality industrial machinery.  The principal responsibility of the Accounts Receivable Associate is to perform a variety of accounts receivable and credit & collections support functions and activities within the Company’s accounting department. 

Essential Duties:

Accounts Receivable:

• Post daily cash receipts for customer invoices from bank reports, monitor short payments, and any related payment discrepancies;
• Assist with collection of past due, outstanding invoices;
• Submit customer invoices on website portals for payment;
• Assist with distribution of invoices and statements to customers;
• Obtain customer trade and bank references for new accounts; request sales tax exemption forms as needed;
• Assist with customer credit card processing and payment application; follow up with customers regarding updated credit card information;
• Assist with updating master customer list and individual customer accounts, along with recording notes on the customer records;
• Assist with initiatives to electronically archive documents including AR daily cash receipts from manual scans, EFT/wire transfers/lockbox, as well as archive necessary sales/use tax documents;
• Assist with tracking and sending customer correspondence to reduce/eliminate manual checks from customers and promote lockbox and wire transfers;
• Support JSox requirements and responsible for copying/filing/scanning AR Credit applications approved by Treasurer;
• Provide assistance for any A/R related requests, inquiries and issues, along with emailing invoices, W-9’s, and EFT instructions to customers as requested;
• Support the Accounting Department in special projects, ad-hoc requests, and during periods of audit.
• Participate in future system implementation upgrades as required;
• Basic department support tasks including maintenance of all A/R files, archiving customer remittances; and other department tasks as required and requested;
• Any other duties and tasks, consistent with your abilities, which may be assigned.

Minimum Requirements:

• High school diploma required, college coursework preferred
• 2-3 years Accounts Receivable experience
• Accurate data entry skills; preferably strong analytical skills

• Excellent customer service and communication skills (both oral and written), and proven ability in developing and maintaining effective internal and external working relationships.

• Fully competent with Microsoft Excel, Word and Office.

Working Conditions:

• General office environment.
• Remote; except as instructed by manager, training, etc.

If you wish to submit your resume for consideration, please email to hr@shibaura-machine.com or fax to 1-847-709-7354 and reference the job number.